City of Guelph

Records Management Assistant- Summer 2018

2 weeks ago(1/2/2018 9:40 AM)
Job ID
# Positions
Job Type
Summer Positions
Job Industry
Government and Public Sector
Career Level
Entry Level, Student
Years of Experience

Job Description

The City of Guelph is a vibrant community with over 130,000 people located in the heart of Southern Ontario, just one hours driving distance from Toronto. Set in a picturesque natural setting, Guelph is known for its rich architectural heritage, growing economy and excellent quality of life - all good reasons to consider working for this beautiful city.


  • Assist in the implementation of the City’s Records Retention by-law into Water Services’ business practices and project files.
  • Assist in the continued development and maintenance of the electronic document management system (EDMS).
  • Assist in the development and update of staff training and instructions for improved by-law compliance.
  • Assist in the electronic filing and digitization of current and historical compliance and project records that don’t currently exist in the EDMS.
  • Assist with the review of current documents on EDMS to determine their compliance with the City’s Records Retention By-law.
  • Audit existing file locations (electronic and hard copy) for compliance with the City’s Records Retention by-law and assist in implementing viable solutions to issues identified.
  • Identify creative solutions to motivate consistent use of document and records control systems.
  • Perform other related duties as assigned.



  • Post-secondary education (completed or in progress) in library and information science, records and information management, public administration, or a closely related field with courses in records and information management. Candidates with equivalent combination of related education and experience may be considered.
  • Must be familiar with Records and Information Management practices, including records retention.
  • Must have strong communication skills (written and verbal) along with strong project planning skills.
  • Must have excellent organizational skills, including prioritizing work.
  • Must be customer-service oriented and be able to work with different people to achieve the goals of the Records Program.
  • Must be able to understand and interpret relevant legislation.
  • An interest in municipal water services is an asset.
  • Advanced computer skills, including Microsoft Office: Word, Excel, Access and PowerPoint.
  • Must be able to work independently.




Work Location:

City of Guelph - Water Services Department, 29 Waterworks Place, Guelph.

Work Duration:

35 hours per week starting April/May 2018 (flexible start date), for up to 6 months.

Rate of Pay:


$14.83-$16.91 per hour depending on education level

How to Apply:

Applications must be received online by January 31, 2018. To apply for this position, please click on the “Apply For This Position” icon.


In order to be considered for this position you must complete all of the steps when creating your profile. This will include a short online screening questionnaire specific to this position as part of the application process. You will also need to attach both your cover letter and resume saved as one document (PDF format preferred). If you have already created a profile, you may simply login to begin your application.


The City of Guelph is an equal opportunity employer which values diversity in the workplace. We are therefore happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require an accommodation in order to participate in the hiring process, please contact us to make your needs known in advance.

Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however, only those being considered for an interview will be contacted.

The City of Guelph is an equal opportunity employer.


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