City of Guelph

Provincial Offences Court Clerk (Temporary – up to 12 months)

1 week ago(1/9/2018 11:29 AM)
Job ID
# Positions
Job Type
Job Industry
Government and Public Sector
Career Level

Job Description

The City of Guelph is a vibrant community with over 120,000 people located in the heart of Southern Ontario, just one hours driving distance from Toronto. Set in a picturesque natural setting, Guelph is known for its rich architectural heritage, growing economy and excellent quality of life - all good reasons to consider a career in this beautiful city.

Job Summary:

Resumes are being accepted for the temporary position Provincial Offences Court Clerk with the Court Services Department. Reporting to the Manager of Court Operations, the Provincial Offences Court Clerk will perform a variety of administrative functions for Court Services. Guided by the goals and objectives of the City of Guelph Corporate Administrative Plan and committed to the Corporate Values of integrity, excellence and wellness, the candidate will aid in the achievement of the Community Vision – to be the city that makes a difference.


Hours of Work:

35 hours per week; Monday through Friday between the hours of 8:30 am and 4:30 pm with the requirement to extend the work day in order to finish court room duties.



    • Carry out administrative functions of the Provincial Offences Court including processing payments on the ICON and CLASS systems.
    • Utilize CAMS for administrative purposes.
    • Preparing notices of trial (POA Part 1 & 2), summonses, accepting and processing new charges (POA Part 1,2 & 3), probation orders and other court documents.
    • Schedule court dates.
    • Preparing daily cash deposits, utilizing various ICON and CLASS screens in reconciling payments.
    • Coordinating court interpreter services.
    • Maintaining office supplies, inventory and court records.
    • Provide customer service, at the counter and on the telephone, to the general public, enforcement agencies, Provincial ministry offices such as MTO and MAG, and the legal profession with respect to inquiries regarding fines, court dates, and status of charges before the court, times of court and court administrative procedures regarding fine payments, guilty pleas, re-openings, time limits, enforcement status, and forms to be completed.
    • Provide administrative support services to the judiciary in respect of answering phones, taking messages and preparing necessary documentation for guilty pleas/re-openings and court orders including bench warrants and recognizance orders.
    • Record proceedings, maintain court reporter notes, open and close court, use public address systems, arraign defendants, swear in witnesses, endorse all court documents and liaise with all agencies and public with respect to court operations
    • Perform other related duties as assigned





  • Experience related to the duties listed above, normally acquired through the completion of a Grade 12 Diploma and 1-2 years’ experience in court administration. Candidates with an equivalent education and experience may be considered.
  • Experience handling high-volume cash transactions (e.g. operating a cash register, reconciling, security/safeguarding, and balancing).
  • Excellent written and verbal communications skills with the ability to communicate with all levels of staff, stakeholders and the general public.
  • Intermediate skills in Microsoft Office (Word and Excel).
  • Knowledge of the ICON and CLASS systems.
  • Knowledge of the Provincial Offences Act (Part 1,2, and 3).
  • Excellent organizational skills.
  • Ability to work both independently and in a team environment.
  • Ability to work well under pressure, complete multiple task assignments and function effectively in a high volume workplace with time restraints.
  • Ability to deal effectively with contentious situations and to exercise discretion, judgement, diplomacy and confidentiality.
  • A satisfactory Police Record Check would be required at time of offer.
  • Fluency in French language would be an asset.


$24.40 - $29.96 per hour


How to Apply:

Qualified applicants are invited to apply using our online application system by Sunday, January 21, 2018. Please note all applicants must complete the online questionnaire specific to this position at the time they submit their resume and cover letter in order to be considered. Proof of qualifications will be requested at the interview stage.


To access the online application system, please visit the job posting listed on and click on the “Apply for this job” icon. Instructions will follow.


The City of Guelph is an equal opportunity employer which values diversity in the workplace. We are therefore happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require an accommodation in order to participate in the hiring process, please contact us to make your needs known in advance.


Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however, only those being considered for an interview will be contacted.


The City of Guelph is an equal opportunity employer.


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