City of Guelph

  • Administrative Assistant (Temporary up to 12 months)

    Job Location CA-ON-Guelph
    Posted Date 2 weeks ago(8/8/2018 3:29 PM)
    Job ID
    2018-2123
    # Positions
    1
    Job Type
    Contract
    Job Industry
    Government and Public Sector
    Career Level
    Experienced
  • Job Description

    The City of Guelph is a vibrant community with over 120,000 people located in the heart of Southern Ontario, just one hours driving distance from Toronto.  Set in a picturesque natural setting, Guelph is known for its rich architectural heritage, growing economy and excellent quality of life - all good reasons to consider a career in this beautiful city.


    Job summary
    Resumes are being accepted for the temporary position of Administrative Assistant within the Strategy, Innovation and Intergovernmental department.  Reporting to the Executive Director, Strategy, Innovation, Intergovernmental Services, this position will perform a variety of highly responsible and confidential administrative duties primarily in support of the Office of the CAO and Executive Team. The successful candidate will have excellent organizational skills with a focus on quality customer service.  Guided by the goals and objectives of the City of Guelph Corporate Administrative Plan and committed to the Corporate Values of integrity, excellence and wellness, the candidate will aid in the achievement of the Community Vision – to be the city that makes a difference.


    Duties

    • Provide administrative support to the Executive Director of Strategy, Innovation and Intergovernmental and the Smart Cities Initiative
    • Provide clerical support (e.g. word processing, Excel, PowerPoint, data entry, distribution of information and record keeping) including the handling of sensitive and confidential matters
    • Provide excellent and timely citizen first service to both external and internal customers, via telephone, e-mail, website and in-person per policy and procedures
    • Independently and appropriately direct internal/public requests for departmental service
    • Anticipate and identify emerging issues and challenges
    • Prepare letters and documents; Print, scan, photocopy and coordinate documents
    • Manage calendars and organize communications; track inquiries and complaints
    • Monitor and order office supplies including printer supplies and repairs including picking up of supplies as required
    • Collect, process, respond, and distribute the mail
    • Coordinate special events, registrations and travel arrangements
    • Data entry of financial transactions
    • Other duties as assigned

    Qualifications

    • Considerable experience related to the duties listed above, normally acquired through the completion of a post-secondary degree, diploma or certificate in Business Administration, Office Administration or a related discipline and considerable experience providing administrative support and customer service in person and on the phone. Candidates with an equivalent education and experience may be considered
    • Experience providing senior administrative support to a senior manager in a municipal environment is preferred
    • Excellent customer service skills with the ability to deal with the internal and external contacts in a courteous and efficient manner
    • Excellent organizational and problem solving skills with the ability to manage multiple tasks and priorities in a demanding environment
    • A team-oriented person with demonstrable initiative and strong attention to detail
    • Effective communications skills (both oral and written) with the ability to communicate with all levels of staff, stakeholders and the general public
    • Ability to maintain strict confidentiality and integrity
    • Experience with Microsoft Office (Word, Excel, PowerPoint and Outlook)


    Rate
    $29.43 to $36.79 per hour  

     

    How to apply
    Qualified applicants are invited to apply using our online application system by Sunday, August 19, 2018. Please note all applicants must complete the online questionnaire specific to this position at the time they submit their resume and cover letter in order to be considered. Proof of qualifications will be requested at the interview stage.

     

    Please visit the job posting listed on our careers page and click on the “Apply for this job” button. Instructions will follow.

     

    The City of Guelph is an equal opportunity employer which values diversity in the workplace. We are therefore happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require an accommodation in order to participate in the hiring process, please contact us to make your needs known in advance.

     

    Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however, only those being considered for an interview will be contacted.

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