When you join the City of Guelph, you join a team of over 2000 employees who deliver services the community relies on every day. Together, we are bringing to life Guelph’s vision of an inclusive, connected, and prosperous city where we look after each other and our environment. As a single tier municipality, we offer a variety of occupations and career specialities within our organization. Guided by the goals and objectives of the Future Guelph: Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Community Vision for an inclusive, connected, prosperous city.

What we offer

We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer:

• Paid vacation days, increasing with years of service
• Paid personal days;
• Hybrid and flexible work arrangements;
• Defined benefit pension plan with OMERS, including 100-per-cent employer matching;
• Extended health and dental benefits, including Health Care Spending Account;
• Employee and Family Assistance Program;
• Parental leave top up program;
• Learning and development opportunities including tuition assistance
• Employee recognition programs.

We are currently accepting resumes for the position of Project Coordinator (ERP), who will play a crucial role in leading the successful execution of ERP program of work at the City of Guelph. This position involves project management duties including coordinating project activities, managing schedules, monitoring project budgets, creating and maintaining project management artifacts. The Project Coordinator will report to and work closely with the Manager, ERP, in support of the ERP Program Team, and stakeholders. The ERP Project Team is tasked with enhancements to the City’s existing JDE ERP system as well as the implementation of a new EAM system that is fully integrated with the ERP platform.

Key duties and responsibilities

• Work collaboratively with internal clients, team members and external consultants to develop project charters, manage project schedules, budgets, resources, and generate status reports and presentations.
• Take ownership of project artifacts including action logs, decisions logs, risk logs, and project plans.
• Manage the successful delivery of project components to ensure they are on time, to budget and within quality and scope.
• Develop and maintain risk mitigation plans.
• Monitor project performance in accordance with the City of Guelph’s project portfolio management methodology processes.
• Coordinate project activities, including business process workshops, user acceptance testing and training.
• Take ownership of Change Management and Communications Management for the ERP Program.
• Learn the City’s ERP and EAM Platforms to become a subject matter expert for City users.
• Work in conjunction with ERP Team members and other technical staff to isolate and resolve technical and process issues in a timely manner.
• Develop training materials, software support policies and a software support knowledgebase.
• Perform training on the ERP software components on an as needed basis.
• Provide front-line support to ERP users on an as needed basis.
• Travel to various city work locations as needed to fulfill the duties listed above.
• Perform other related duties as assigned.

Qualifications and requirements

• Experience related to the duties above, typically obtained through post-secondary education in a related field and experience coordinating projects related to large scale user-centric software implementations. An equivalent combination of education and experience would be considered.
• Proficiency in project management software and tools. Microsoft Project and Eclipse are preferred.
• Change Management experience preferably with Prosci methodologies.
• Demonstrated ability to influence stakeholders.
• A self-starter with good problem-solving skills.
• Excellent communication and interpersonal skills with the ability to work with and support a variety of stakeholders including management, staff and vendors.
• Ability to work effectively in a team environment and manage multiple priorities to meet deadlines.
• Experience working in a municipal environment is an asset.
• CAPM or similar designation is an asset.
• Project Management certification would be considered an asset.
• Experience with Enterprise Asset Management (EAM) implementations is an asset.
• Experience with JD Edwards, Maximo, ArcGIS and graphic and web content authoring software would be considered an asset.

Hours of work

35 hours per week, Monday to Friday, between the hours of 8:30 a.m and 4:30 p.m. This position is eligible for hybrid and flexible work arrangement options (as per current corporate policy).

Pay/Salary

Non-Union Grade 3: $36.61 - $45.76 per hour

How to apply

Qualified applicants are invited to apply using our online application system by Wednesday, March 12, 2025. Please note all applicants must complete the online questionnaire specific to this position at the time they submit their resume and cover letter in order to be considered.

The City of Guelph is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace where employees feel welcome, valued and engaged. Our employment policies strictly prohibit all forms of discrimination on any of the grounds in relevant laws. All employment practices are solely based on individual merit, qualifications, and organization's needs at the time. In keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, we are committed to working with and providing reasonable accommodation for qualified individuals in our job application procedures. If you need an accommodation in order to participate in the hiring process, you may contact us to make your needs known in advance.

Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however, only those being considered for an interview will be contacted.