Service Area: Corporate Services
Department: Legal and Court Services
Division: Court Services
Work Location: Guelph Provincial Offences Court, 59 Carden St
Work Mode: In Person
Job Type and Duration: Temporary, Full time Vacancy
Position Availability: 1 existing vacant position(s)
Salary Range: $33.65 - $41.29 per hour
Affiliation: CUPE Local 973
Posting Period: August 5, 2026 to August 13, 2026 11:59 p.m.

When you join the City of Guelph, you join a team of over 2000 employees who deliver services the community relies on every day. Together, we are bringing to life Guelph’s vision of an inclusive, connected, and prosperous city where we look after each other and our environment. As a single tier municipality, we offer a variety of occupations and career specialities within our organization. Guided by the goals and objectives of the Future Guelph: Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Community Vision for an inclusive, connected, prosperous city.

What we offer

We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer:

• Paid vacation days, increasing with years of service
• Paid personal days;
• Defined benefit pension plan with OMERS, including 100-per-cent employer matching;
• Extended health and dental benefits, including Health Care Spending Account;
• Employee and Family Assistance Program;
• Parental leave top up program;
• Learning and development opportunities including tuition assistance
• Employee recognition programs.

Resumes are being accepted for the temporary position of Court Monitor/Provincial Offences Court Clerk with the Court Services Division of the Legal and Court Services Department. Reporting to the Manager, Court Operations, the Court Monitor/Provincial Offences Court Clerk will focus on quality customer service and continuous improvement processes. Guided by the goals and objectives of the City of Guelph Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Community Vision – to be the city that makes a difference.

Key duties and responsibilities

• Record proceedings, process court transcript requests, maintain court monitor notes in Liberty system, open and close court, use public address systems, arraign defendants, swear in witnesses, endorse court documents and liaise with all agencies and the public with respect to court operations
• Host remote ZOOM proceedings, assign co-host abilities
• Prepare and review Certificates of Offence on Fail to Respond Dockets
• Carry out administrative support services to the judiciary by answering phones, taking messages and preparing necessary documentation for guilty pleas/re-opening applications, appeals and court orders, including bench warrants and recognizance orders and Part III Intake processes
• Update court dockets, prepare notices of trial, summonses, probation orders, schedule court cases, complete and enter courtroom utilization into the ICON system
• Co-ordinate court interpreter services, maintain office supplies, inventory and court records and assist the public with concerns and queries
• Update and maintain the court calendar, data enter cases for court into the CAMS system, schedule judicial pre-trials as necessary
• Handle and process court filings such as exhibits, motion and application materials
• Process payments on the ICON system, prepare daily cash deposits utilizing various ICON screens in reconciling payments, when required
• Perform other related duties as assigned

Qualifications and requirements

• Experience related to the duties listed above, normally acquired through 1-year post-secondary education in court support, court administration, tribunal, paralegal, or legal office administration or related program.
• Plus 1 to 2 years’ experience as a Court Reporter/Monitor in a courtroom or tribunal environment. Candidates with an equivalent education and work-related experience may be considered.
• Excellent oral and written communications skills with the ability to communicate with all levels of staff, stakeholders and the general public
• Advanced skills in Microsoft Office (Word and Excel)
• Knowledge of the ICON system
• Knowledge of the Provincial Offences Act
• Knowledge of ZOOM software application in virtual courts
• Strong organizational skills with the ability to work both independently and in a team environment
• Ability to work well under pressure, complete multiple task assignments and function effectively in a high-volume workplace with time restraints
• Ability to deal effectively with contentious situations and to exercise discretion, judgment, diplomacy and confidentiality
• Must obtain a satisfactory Police Records Check
• Fluency in the French language would be an asset
• Experience using digital recording would be an asset

Hours of work
35 hours per week, Monday through Friday between the hours of 8:30 a.m. and 4:30 p.m., with the requirement to extend the workday in order to complete courtroom duties.

How to apply
Click "Apply Now" on the top right hand side of your screen by August 13, 2026.

Hiring Process Transparency
The City of Guelph is committed to fair and transparent recruitment practices. Candidates who participate in an interview for this position will be notified of the hiring decision within 45 days of their interview. Notifications will be provided in writing, or through technology.

Commitment to Diversity & Accessibility
The City of Guelph is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace where employees feel welcome, valued and engaged. Our employment policies strictly prohibit all forms of discrimination on any of the grounds in relevant laws. All employment practices are solely based on individual merit, qualifications, and organization's needs at the time. In keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, we are committed to working with and providing reasonable accommodation for qualified individuals in our job application procedures. If you need an accommodation in order to participate in the hiring process, you may contact us to make your needs known in advance.

Privacy Notice
Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however, only those being considered for an interview will be contacted.